STANDARD OPERATING PROCEDURE (SOP) SOFTWARE FOR YOUR BUSINESS

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DISCOVER HOW SOP SOFTWARE CAN HELP YOU:

  • Manage your growing company with a better process for implementing SOPs & SOP training
  • Verify your employees are qualified to properly follow your production standards and processes
  • Cross-train employees in multiple areas
  • Continue the high level of quality and production when experts retire

Find out how Princeton Center's SOP Software has been helping companies address these challenges and improve their operations for over 30 years.
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ADVANTAGES AND BENEFITS:

  • REDUCED RISK:
    All content is consistent, concurrent and compliant.
  • REDUCE COST:
    Saves 75% on development and 90% on updates.
  • SAVE TIME:
    Automatically generates work support products in minutes.
  • MICROSOFT OFFICE:
    Author in MS Word and produce in PDF and HTML.
  • CONTINUOUS IMPROVEMENT:
    Enhance content with graphics and regenerate.
  • REUSE OF CONTENT:
    Reuse of developed content into derivative products.
  • STANDARD OUTPUTS:
    Use approved SOP and Work Instruction Templates.
  • SINGLE SOURCE – MULTIPLE OUTPUTS:
    Author Once – Updates Reflected in All Outputs.

START SLEEPING BETTER AT NIGHT

  • improve operations & performance
  • reduce risk
  • lower cost
  • maintain quality and safety
  • adhere to regulations
  • avoid costly disruption

 

IN THE FIRST WEEK:

  • Use our templates for procedures, processes, and protocols included in our software
  • Automatically build your SOP training and job aids in minutes
  • Package training materials for your Learning Management System
  • Publish directly to SharePoint or any Document Management System

 

STANDARD OPERATING PROCEDURE SOFTWARE SYSTEM:

SOP EXPRESS

Create SOPs, Generate Work Instructions, Visual Job Aids, Quick Guides & Checklists

EXPRESS TRAIN

Generate Training Materials, Web-based Tutorials, Online Quizzes, PowerPoint Slides, & Guides

SOP TRACKS

Connect to SharePoint. Track SOP Versioning, Document History, Workflow for Approval, Single Source Store

SCORM LMS PACKAGER

Package Modules for Any SCORM Conformant Learning Management System to Record For Users, Groups, Regions, Courses, Assignments, And Mastery

WE CAN ALSO HELP YOU KICKSTART THE PROCESS. WE HELP CLIENTS:

  • create templates for consistent standard operating procedures or work instructions
  • optimize the use of your existing materials
  • convert legacy content
  • shape their process to fully leverage the benefits of our software
  • use workflows in SharePoint to manage review and approval
  • with front-end analysis of their requirements and processes to support your environment

 

ENTER ALL YOUR CONTENT INTO OUR MICROSOFT WORD TEMPLATES

  • Specify the procedures such as equipment setup, startup, operations, shutdown and maintenance protocols.
  • define steps in each procedure and elaborate on the most costly, dangerous and/or frequently used tasks.
  • add images, graphics, tables, even videos to help the operator better understand the task.
  • and, enter knowledge-check questions to verify understanding.

 

FORTUNE 500 AND SMALL COMPANIES ALIKE HAVE SEEN UP TO:

75

SAVINGS IN SOP DEVELOPMENT

90

SAVINGS ON UPDATES AND REVISIONS

100

RETURN ON INVESTMENT WITHIN THE FIRST YEAR

When calculating the time and effort required developing SOPs along with the associated Job Aids and Training Materials.

AUTOMATICALLY BUILD YOUR SOP TRAINING AND JOB AIDS IN MINUTES:

  • Simply click the “build” button to generate your formal SOP along with all your job aids and training products, including:

    • Work Instructions and user manuals,
    • Job Aids including Checklists and Quick Reference Cards,
    • Supervisor Task Qualification Checklists,
    • PowerPoint presentations with Leader and Participant Guides,
    • Even Web-based Training and Online Quizzes

 

IT’S ALL SYNCHRONIZED FROM ONE PLACE!

  • Enter your content one time, and then automatically generate all of your materials from one source!
  • This keeps your content:
  • Consistent
  • Compliant
  • Concurrent

Updating and synchronizing everything is easy.

FOR OVER 30 YEARS WE’VE HELPED COMPANIES ACHIEVE THEIR GOALS

  • Pharmaceuticals capture SOPs and generating checklist and job aids for clean-rooms
  • Manufacturers create work instructions for equipment set-up, operations, shut-down, and downtime maintenance protocols
  • Hospitals capture Lab Protocols with supporting checklists and quick reference cards
  • Logistic companies train remote control crane operators at ports
  • Government Agencies standardize training and support across multiple international locations
  • Aluminum plants standardize SOPs and Work Instructions fully integrated with SharePoint at some of the largest international location can utilize our software as large companies do

STANDARD OPERATING PROCEDURE (SOP) SOFTWARE

OUR END-TO-END SOP SOFTWARE ENABLES YOUR ORGANIZATION TO:

  • Create/convert your Standard Operating Procedures (SOPs) and automatically turn them into Visual Job Aids, Quick References, Training, PowerPoint, On-the-Job Checklists, Task Qualifications, Quizzes, and more.
  • Track version and approval workflow.
  • Track employee training results.
  • Set Globally Unique Identifiers to ensure version consistency and audit-ability.
  • Simplify your process of producing job aids and training materials for specific jobs, utilizing Standard Operating Procedure (SOP) Templates.
  • Sync your content, with single edits rippling through outputs automatically.

FREQUENTLY ASKED QUESTIONS & ANSWERS

  • HOW WILL OUR END-USERS ACCESS THE PUBLISHED PROCEDURES? IF WE DO NOT WANT TO PUBLISH THEM ON SHAREPOINT, DO WE NEED TO HAVE A WEB SERVER

You can designate any location as a publishing location for the outputs from the SOP Express Desktop. This can be a SharePoint, a Shared Drive or any local/external drive. The outputs can be organized into easy-to-build indexes directly from the SOP Express Desktop and can then be shared with end users as links.

  • DOES SOP EXPRESS INCLUDE THE ABILITY FOR ME TO WRITE THE PROCEDURES, TO GENERATE CHECK LIST, JOB AIDS, AND THEN TO PUBLISH THEM?

Yes, SOP Express includes all the functionality to generate your Reports (SOP, Polices, Work Instructions Assessments, and Supervisor Task Qualification Audits) as well your Job Aids (Checklists and Quick Reference Cards).

  • FOR THE OUTPUT TEMPLATES, DO WE NEED TO PROVIDE YOU ANY INFORMATION?

Yes, once we receive the order we will give you a list of items that will help us create the appropriate output templates for you. These usually include, your logo, your header/footer, any representative images (for backgrounds), etc.

  • DOES THE MAINTENANCE FEE INCLUDE THE SUPPORT FOR THE TOOL (ANY ISSUE ENCOUNTERED ON THE TOOL OR ANY SPECIFIC HOW-TO QUESTION)?

The Maintenance fee includes all updates to the software, maintenance releases, and improvement releases for one year (renewable annually) … it also includes support for the first 90 days with access to our on-line ticket system for reporting issues or problems (which we monitor daily) … we can offer additional support and custom development services as needed. Just talk with us.

  • ONCE THE ON-LINE SELF-PACED TRAINING IS COMPLETED DO WE HAVE UNLIMITED ACCESS TO GO BACK AND REVIEW?

Actually the online self-paced training is made available for the first 90 days (plenty of time to complete) … and then online support materials are made available (job aids, quick reference cards, checklists, etc.) via a URL link with unlimited access.

  • REGARDING THE SECURITY OF THE PUBLISHED PROCEDURES, CAN WE PUT RESTRICTION ON THE COPY OF THE PROCEDURES IN ORDER TO AVOID THAT THE USER HAS A SOFT COPY OF THE PROCEDURE?

If you do not have SharePoint, then an outline index can be created and moved to any HTTP (URL) location. Your IT group may insert a sign-on and password for any user to get access to the URL (this is done on your end) … you can only have one sign-on and password for a give URL … so when we use this approach we establish a single sign-on and password for a group to access their index. With SOP Express you can set up as many outline view Indexes (with any number of modules) for as many groups as needed.

SOP Software that Solves Business Problems

Princeton Center

DISCOVER HOW SOP SOFTWARE CAN HELP YOU:

  • Manage your growing company with a better process for implementing SOPs & SOP training
  • Verify your employees are qualified to properly follow your production standards and processes.
  • Cross-train employees in multiple areas.
  • Continue the high level of quality and production when experts retire.

Find out how Princeton Center's ExpressTrain Software (with SOP Express) has been helping companies address these challenges and improve their operations for over 30 years.

people sitting on chair in front of table while holding pens during daytime
black and silver laptop computer on brown wooden table

SOP management software

SOP Express employs SYSTEMS THEORY

A concept that focuses on the interrelationship among components of a process. In this approach an organizational System is considered to have four basic elements:  Inputs from the environment, including information and other resource; Transformation  the managerial or technological Process used to convert inputs to outputs;  Outputs in the form of desired Products or services;  and Maintenance,  the environment’s reaction to the Outputs.

Transforming SOPs into Job Aids, Checklist and Training

ExpressTrain software (with SOP Express) will enable you to create or convert current Standard Operating Procedures, Policies & Practices and transform the SOPs into Visual Job Aids and Training Materials including PowerPoint Slides and Web-based Tutorials (WBT) or e-Learning.

Using the “write-once/use-many” approach, all job aids and training materials are generated from a single-source so that when you change one step the system can easily change all the associated job aids and training materials.

person writing on white notebook
5664488_man-training-a-new-recruit

SOPs with SharePoint Connector

With SharePoint Connector you will enable your writers to publish directly to SharePoint to allow end users to gain access to a repository where employees and managers can access the required SOPs, Job Aids and Training Materials by individual and group.

Some of our clients include: